Effective Date: September 14, 2026 Last Updated: September 14, 2026
Welcome to The Nurses Magazine® (“we,” “us,” or “our”), operated by The Nurses Magazine, LLC. Your privacy is important to us. This Privacy Policy explains how we collect, use, store, protect, share, and delete information about you when you visit https://thenursesmagazine.com and our related subdomains and services (the “Site”), whether you are in the United States or anywhere else in the world.
By using our Site, creating an account, submitting a form, purchasing a ticket, or otherwise interacting with us, you agree to the practices described below.
1. Information We Collect
a. Information You Provide
- Contact & profile details: name, email address, phone number, mailing address, country/state.
- Account credentials: username and password when you register for a member account.
- Award, nomination & application materials: nominee/nominator details, professional title, employer, credentials, license state/status, date of birth (for age-eligible categories such as 40 Under 40), biography, nomination statements, curriculum vitae (CV), and professional headshots/photos.
- Membership, ambassador, editorial/advisory board, committee, and IAC applications.
- Event registrations and ticket purchases, sponsorships, partnerships, donations, and business-directory listings.
- Communications: emails, form submissions, comments, and inquiries you send us.
b. Information Collected Automatically
- IP address, browser type, device and operating-system information.
- Pages visited, referring pages, and time spent on the Site.
- Cookies and similar tracking technologies (see Section 3).
c. Payment Information
When you buy a ticket, subscribe, or donate, payments are processed by third-party payment processors and event platforms. We do not store full payment-card numbers on our servers; that data is handled by the processor under its own security and privacy terms.
2. How We Use Your Information
- Provide, operate, and improve our content, events, awards programs, and services.
- Process nominations, applications, registrations, ticket purchases, sponsorships, and donations.
- Communicate with you — newsletters, updates, confirmations, and promotional messages (you may opt out at any time).
- Recognize and publish award recipients, honorees, and program participants (with the context in which the information was submitted).
- Respond to inquiries and user-submitted forms.
- Monitor traffic, prevent fraud/abuse, and maintain the security and integrity of the Site.
- Comply with legal obligations.
Legal bases (where GDPR applies): your consent; performance of a contract (e.g., event registration); our legitimate interests (e.g., running the awards and securing the Site); and compliance with legal obligations.
3. Cookies and Tracking Technologies
We use cookies and similar technologies to operate the Site and understand how it is used. Categories include:
- Strictly necessary — required for core functions such as login, account, cart/checkout, and security.
- Preferences — remember your settings and choices.
- Analytics/performance — help us understand traffic and usage (e.g., Google Analytics).
- Marketing — measure and, where applicable, personalize promotions.
Your choices: Where required by law, we display a cookie-consent banner so you can accept or reject non-essential cookies, and you can change your choice at any time via the cookie settings link on our Site. You may also disable cookies in your browser, though some features may not function properly.
4. How We Share Your Information
We do not sell your personal information.
We share information only as needed, with:
- Service providers that help us operate the Site and programs, for example:
- Website hosting: Hostinger
- Email & productivity / form storage: Google Workspace (Gmail, Google Drive, Google Sheets); email delivery via MailChannels
- Event ticketing & registration: Eventbrite
- Video meetings, recording & transcription: Zoom, Riverside, Otter.ai
- Payment processing: our third-party payment/donation processors
- Analytics and social platforms used for measurement and outreach
- The public/awards context: if you are nominated for or receive recognition, relevant details (e.g., name, credentials, photo, and program category) may be published in our magazine, program materials, and channels.
- Legal & safety: government or regulatory authorities where required by law, or to protect our rights, users, or the public.
- Business transfers: a successor entity in the event of a merger, acquisition, or reorganization.
These providers are permitted to use your data only to perform services for us and are expected to protect it.
5. Data Retention
We keep personal information only as long as necessary for the purposes described in this Policy, or as required by law:
- Account data: for as long as your account is active, then deleted or anonymized on a reasonable schedule after closure.
- Nomination, application, and event data (including CVs, headshots, and dates of birth): retained for the relevant program cycle and a reasonable period afterward for records, verification, and historical recognition, then deleted or anonymized.
- Transaction records: kept as required for accounting, tax, and legal purposes.
- Newsletter/marketing data: until you unsubscribe or request deletion.
When data is no longer needed, we securely delete or de-identify it.
6. Your Privacy Rights
Depending on your location, you may have the right to:
- Access the personal data we hold about you.
- Correct or update inaccurate data.
- Delete your personal data (“right to be forgotten”).
- Withdraw consent or opt out of marketing emails at any time.
- Object to or restrict certain processing.
- Data portability — receive a copy of your data in a portable format.
- (US/California) Do Not Sell or Share — we do not sell personal information; you may still request that we not share it for cross-context advertising.
How to exercise your rights: email admin@thenursesmagazine.com. We will verify your request and respond within the timeframe required by applicable law (generally within 30–45 days). You will not be discriminated against for exercising these rights.
7. Data Security
We implement reasonable technical and organizational safeguards — including SSL/TLS encryption in transit, access controls, least-privilege permissions, and account protections — to protect your personal data. No system is 100% secure, and we cannot guarantee absolute security. If a data breach affecting your personal information occurs, we will notify affected users and authorities as required by law.
8. International Users
Our servers are based in the United States, but we serve a global audience. By using our Site, you consent to the transfer, storage, and processing of your data in the U.S. and other countries whose data-protection laws may differ from those in your country. Where required, we take steps to ensure appropriate safeguards for international transfers.
9. Children’s Privacy
Our Site is not intended for children under 13, and we do not knowingly collect their personal data. Certain programs (e.g., student or K–12 initiatives) that involve minors are conducted with appropriate consent and safeguards. If we learn we have collected data from a child under 13 without proper consent, we will delete it promptly.
10. Third-Party Links
Our Site may link to third-party websites and platforms (e.g., ticketing, photo galleries, business directory, social media). We are not responsible for their privacy practices. Please review their policies separately.
11. Updates to This Policy
We may update this Privacy Policy from time to time. Material changes will be posted on this page with a new “Effective Date,” and, where appropriate, communicated to you.
12. Contact Us
Questions or concerns about this Privacy Policy or how we handle your information:
The Nurses Magazine, LLC Privacy requests: privacy@thenursesmagazine.com General: admin@thenursesmagazine.com Mailing Address: 5035 Edgewater Dr., Orlando, FL 32810
